👷 Construction ERP · Subcontractor management
Issue work orders, record measurements at site and certify RA bills with retention, advance recovery, debit notes and TDS worked out automatically. Expired licences or insurance can hold a payment, and every subcontractor ends the job with a scorecard.
Every subcontractor rides the same line. The marker moves stop by stop; hover a station to see what happens there.
Pick a type to see who supplies what and how much risk sits with the subcontractor. The risk split is illustrative.
Typical trades:
Enter the work order and this bill's progress. Retention, advance recovery, debit notes, TDS and GST are applied in order. Use your own contract terms.
TDS rates shown are the long-standing contractor rates with a valid PAN. Check the current tax rules and the GST rate that applies to your contract.
Automate my RA billsEvery subcontractor's licences, registrations and insurance in one view. Turn on payment holds to see who can't be paid until they renew. Example data.
Each finished job scores the subcontractor on quality, safety, schedule, cost discipline and paperwork. Compare two side by side. Example scores out of 100.
Retention builds up with each RA bill. Half is released at completion and the rest when the defects liability period ends. Example values for one work order.
Retention held after each bill, in thousands of rupees
The quantity your engineer certifies feeds the client's RA bill and the subcontractor's bill, so margins are clear on every item. Example: 186 m³ of slab concrete.
Nine capabilities, each linked to the related module or service.
Send us one subcontractor's work order and last RA bill, and we'll certify it in a live demo with every deduction shown.
Certify my billSee the Construction ERPSix steps for every subcontractor.
Hover a card.
RA bills checked and approved in days, not weeks.
Every deduction applied, every bill, automatically.
Expired documents flagged before money goes out.
Scorecards show who to hire again.
If trades and labour contractors do most of your work, this module is for you.
One integrated system.
Industries and services that work with subcontractors.
Answers for project, QS and finance teams.
It's how a main contractor selects, contracts, measures, bills and pays the specialist firms and labour contractors who do parts of the work. Done well, every subcontractor is paid for certified work only, with retention, advances and back-charges handled correctly.
A running account (RA) bill is an interim bill for work done to date, less what was billed before. Subcontractors submit RA bills regularly, often monthly, and the main contractor certifies the measured work before paying.
Common deductions are retention, recovery of mobilisation or material advances, debit notes for material over-use or back-charges, penalties under the contract, and TDS. GST is added if the subcontractor is registered. The exact list depends on the contract.
A percentage of each bill, often 5–10%, is held back as security for defects. It is commonly released in two parts: half at completion and half when the defects liability period ends. Your contract sets the actual terms.
The advance, often around 10% of the work order value, is recovered in instalments from each RA bill, for example 10% of every bill until the full amount is back.
In India, TDS on payments to contractors has long been 1% for individuals and HUFs and 2% for others with a valid PAN, with higher rates where no PAN is given. Tax provisions change, so check the current rules for your case.
Yes, if you choose. The system tracks licence, PF, ESI, insurance and safety documents and can hold a payment until an expired document is renewed.
Yes. A subcontractor portal or app lets them upload documents, see work orders and submit RA bills for certification.
Usually 6 to 10 weeks, depending on the number of subcontractors, sites and integrations. This is an estimate.
Tell us how many subcontractors you work with and how you certify their bills today. We reply within 4 business hours and can demo with your own data.