🤝 Automotive ERP: Supplier integration

Every supplier on the same schedule as your line

Share forecasts and call-offs by EDI or a simple portal, get advance shipping notices before trucks arrive, receive with one scan, pull parts with e-Kanban, pay against what actually arrived and score every supplier each month.

  • Schedule out
  • ASN back
Message flow

Six messages from forecast to payment

What passes between you and a supplier for every delivery, and how. Each step lights up in turn; hover to pause on one.

  1. YouForecastA 12-week forecast so the supplier can plan capacity and raw material.DELFOR or portal
  2. YouCall-offFirm daily quantities and delivery windows.DELJIT or portal
  3. SupplierAdvance shipping noticeWhat's on the truck: parts, quantities, batch labels and vehicle number.DESADV or portal
  4. Suppliere-invoice and e-way billGST e-invoice with its IRN, and the e-way bill for the vehicle.GST portals
  5. YouGoods receiptLabels scanned at the dock and matched to the ASN. Shortages flagged on the spot.Barcode scan
  6. YouPayment advicePaid against received and accepted quantity, with the remittance shared.Portal and bank
Scorecards

Score every supplier, every month

Pick a supplier to see how it scores on five measures. The overall rating sets how much attention it gets. Demo data.

e-Kanban

Let empty bins place the order

Four bins of one part at the line. Use parts and watch the loop: each empty bin is scanned, the supplier gets a signal, and a full bin comes back.

Parts at the line0
Signals sent0

Dock receiving

One scan checks the whole truck against its ASN

Pick what arrives on the truck. The scan compares every label with the supplier's advance shipping notice.

How it works

From phone calls to a connected supply base

Six steps to bring suppliers on board.

  1. Step 1List suppliers and partsApproved parts, prices and lead times.
  2. Step 2Choose how each connectsEDI, portal or email-to-portal.
  3. Step 3Share schedulesForecasts and call-offs from planning.
  4. Step 4Turn on ASNs and labelsStandard labels and dock scanning.
  5. Step 5Set scorecardsTargets for delivery, PPM and response.
  6. Step 6Go live in wavesTop suppliers first, then the rest.
What it changes

Results stores, buyers and the line notice

What changes once suppliers are connected.

Fewer line stoppages

Shortages seen at the ASN, not at the line.

Faster receiving

One scan books the whole truck.

Cleaner payments

Pay only for what arrived and passed.

Better suppliers

Monthly scores drive improvement.

Who it's for

Built for plants that depend on suppliers

From a Tier 2 with a few dozen suppliers to an OEM plant with hundreds.

  • Tier 1 suppliers managing Tier 2s
  • OEM component plants
  • Two-wheeler and tractor makers
  • Press, casting and machining shops
  • Electrical and harness makers
  • Aftermarket parts makers
Automotive ERP

Other modules in the suite

One integrated system.

FAQ

Supplier integration questions

Answers for buyers, stores and supply chain heads.

What is supplier integration in an automotive ERP?

It connects your suppliers to your planning and stores: they receive forecasts and call-offs, send advance shipping notices and invoices, and see their performance, while you receive against ASNs, pay against what arrived and track every complaint.

Do suppliers need EDI?

No. Suppliers with their own systems can use EDI. Smaller suppliers use the web portal, which works on a phone, to see schedules, create ASNs, print labels and upload invoices.

What is an ASN?

An advance shipping notice tells you what's on the truck before it arrives: parts, quantities, labels and vehicle. Receiving scans against it, so shortages and wrong parts are caught at the dock.

What is e-Kanban?

Each part runs in a fixed number of bins. When a bin is emptied and scanned, a replenishment signal goes to the supplier automatically, so stock is pulled by actual use.

How are suppliers scored?

Monthly, on on-time delivery, quality in parts per million, ASN accuracy, response time to complaints and cost. Weights are set by you, and suppliers see their own score.

Does it handle GST e-invoices and e-way bills?

Yes. Supplier invoices are checked for a valid IRN, and the e-way bill for each inbound truck is captured and checked against the ASN.

How are supplier quality problems handled?

A complaint is raised from receiving or the line, sent to the supplier through the portal and tracked through 8D, with containment, root cause and corrective actions.

Can it work with our OEM's EDI too?

Yes. The same EDI layer handles your OEM's schedules coming in and your schedules going out to your own suppliers.

How long does implementation take?

As an estimate, 6 to 10 weeks, plus a few weeks to onboard suppliers in waves, starting with your top suppliers by value.

Get In Touch

Ready to connect every supplier?

Tell us how many suppliers you have and how they work with you today. We reply within 4 business hours.

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